JOB DESCRIPTION

Kipling is currently looking for a Commercial Property Manager to oversee a portfolio located in Toronto and the GTA.  This is a full-time and permanent position, and is based out of our corporate head office in downtown Toronto.

RESPONSIBILITIES

Building Operations

  • Develop key relationships with client representatives and stakeholders and manage all communications;
  • Maintain close working relationships with tenants and oversee resolution of any tenant issues;
  • Perform regular inspections of the property to ensure that high standards of cleanliness, maintenance and security are maintained and initiate corrective actions as needed;
  • Oversee rectification of day to day property management issues;
  • Procure all third party agreements, observing budget restrictions and procurement guidelines, and tender/re-tender where and when required;
  • Supervise building operations staff in the performance of their duties;
  • Coordinate and develop operating manuals for the property – eg. emergency preparedness;
  • Attend regular meetings with clients, stakeholders and tenants;
  • Manage/Oversee both capital and construction projects, both planned and unplanned, as approved by client in compliance with all governmental regulations;
  • Manage all administration duties at the property including any administrative staff;
  • Ensure compliance with any and all applicable government regulations;
  • Develop risk management programming for the property;
  • Manage and oversee emergency situations;
  • All other duties as required.

 

Financial Duties: Reporting & Budgeting

  • Coordinate and manage monthly/quarterly reporting and annual operating and capital budget process as per the client requirements;
  • Coordinate preparation of capital plan (1-5 year and 10 year);
  • Oversee accounting deliverables including processing of payables, invoicing, accounts receivable, utilities management, and all related reporting on a timely basis;
  • Manage all aspects of budgetary expenditures during the year;
  • Preparation of variance analysis on a monthly and ad hoc basis as required;
  • Ensuring proper work order and invoice approval procedures are maintained;
  • Review and approve purchase orders and invoices for work performed at the property;
  • Review and monitor tenant invoices, accounts receivable and correspondence;
  • Liaise with accounting team to ensure accuracy and timely delivery of all client reports.

REQUIREMENTS

The ideal candidate for this position will have the following background:

  • Minimum 5 years of direct property management experience
  • Strong written and verbal communication skills
  • Experience coordinating capital and construction projects
  • Post-secondary education and currently working on or completed RPA
  • Organized, with the ability to prioritize and work well under pressure
  • Strong team player able to work with many levels of staff and client stakeholders
  • Salary is commensurate with experience.